After setting up the Regulatory Periods for variable hour employees, you can specify which employees fall into this category. Use the Employee ACA Settings window to specify which employees are variable hour, if applicable.
To specify which employees are variable hour
- Open the Employee ACA Settings window (under the Setup tab).
-
Select the Variable hour check box for each applicable employee. If all employees are variable hour employees, you can select the check box in the column heading.
Tip: Click Filters to open up a window to filter the list by employee status from your Sage accounting or HR program (statuses like Active, Dependent (COBRA), LOA, Not Employee, and Terminated). You can also filter by employer, and hire and termination dates. Click Reset to clear the filter settings and show all employees in the list.
- your changes.
Variable hour employees are typically newly hired employees whose hours are expected to vary so much that you don't know if they will be full-time or part-time. The measurement for variable hour employees begins with either the hire date or the first of the month following the hire date, as you defined on the Setup > Regulatory Periods tab.
Note: Throughout the year, you may hire new employees who meet variable hour employee requirements. If this is the case, return to this setup window in My Workforce Forms, select the check box for the applicable employees, and save your changes.
Removing employees from variable-hour status
When you know the employee is either full-time or part-time, and when the initial measurement period ends, update the employee.
-
Use the time before the administrative period ends to update the employee to either full-time or part-time in your Sage program.
-
Go to the Setup > Employee ACA Settings window and clear the Variable Hour check box for the employees you want to remove from variable-hour status.
- your changes.