What's new

The following improvements for My Workforce Forms are included with the Q4 2016 (December) product updates for Sage 300.

My Workforce Analyzer is now My Workforce Forms

For Sage 300 U.S. Payroll, My Workforce Analyzer is being replaced with My Workforce Forms, which provides the parts of the program necessary to generate 1094-C and 1095-C forms. My Workforce Forms is included with payroll subscriptions at no additional charge.

My Workforce Analyzer remains available for Sage HRMS.

Editing Last Year’s ACA Forms

With this release, we added a warning message to My Workforce Forms that appears when you attempt to edit forms for a prior year. This warning is to prevent you from editing forms that were previously eFiled using Sage Payroll Tax Forms and eFiling by Aatrix, as any edits to historical forms within My Workforce Forms cannot transfer to eFiled forms in Aatrix. To edit previously eFiled forms in Aatrix, click the View Drafts and Histories button.

Form 1094-C Updates for 2016

The IRS released updates for the 1094-C (Transmittal of Employer Provided Health Insurance Offer and Coverage Information Returns) for 2016, and the system was updated to include the changes. More...

Form 1095-C Updates for 2016

The IRS released updates for the 1095-C (Employer Provided Health Insurance Offer and Coverage) for 2016. The system was updated to include the changes. More...

The form changes include:

Part II, Plan Start Month is a new optional field for 2016.
Note: You can specify the plan start month in My Workforce Analyzer on the Employer/Benefits setup window.
Part II, line 15 label changed to Employee Required Contribution (see instructions).
Part II, line 16 label changed to Section 4980H Safe Harbor and Other Relief (enter code, if applicable).
Part III Covered Individuals second line label changed to If Employer provided self-insured coverage, check the box and enter the information for each individual enrolled in coverage, including the employee.
Part III, column B label changed to SSN or other TIN.
Part III, column C label changed to DOB (If SSN or other TIN is not available).
Part II, Line 14, Series 1 (Offer of Coverage) code changes include:
- Added code 1J. Minimum essential coverage providing minimum value offered to employee and at least minimum essential coverage conditionally offered to spouse; minimum essential coverage not offered to dependent(s).
- Added code 1K. Minimum essential coverage providing minimum value offered to employee; at least minimum essential coverage offered to dependents; and at least minimum essential coverage conditionally offered to spouse. (See Conditional offer of spousal coverage, above, for an additional description of conditional offers.)
- 1I code is now reserved and cannot be selected for 2016 forms. This code is still valid for 2015 forms.
  Tip: Review the IRS instructions for 2016, and the help glossary for more information about Series 1, Offer of Coverage codes on Form 1095-C.

Export and Import Feature to Support Mass Form Changes

With this release we added new functionality to support mass updates to ACA forms. You can use the Export and Import feature, a button on the My Workforce Forms > Forms (tab) > Forms panel, to edit Part II and Part III information in the generated form sets.

Use the Export function to create a .CSV file with all of the information (1095-C Part II Employee Offer and Coverage information, or Part III Covered Individuals) currently in the forms. Next, use Microsoft Excel, for example, to edit the information (for all employees or groups of employees) at once in a spreadsheet. Finally, use the Import function to pull the updated information in to the forms set. View...

Tip: See Reviewing, printing, and filing forms in help for instructions and more information about using Export and Import.

Safe Harbor Maximum Contribution Percentage Change

The Internal Revenue Service issued Revenue Procedure 2016-24 to index the contribution percentages in 2017 for purposes of determining the affordability of an employer’s plan under the Affordable Care Act. My Workforce Forms has been updated to calculate affordability with the percentage appropriate for each year.

The maximum contribution percentage was 9.56% in 2015, and 9.66% in 2016. For plan years beginning in 2017, employer-sponsored coverage will be considered affordable if the employee’s required contribution for self-only coverage does not exceed 9.69% of the employee’s household income for the year, for purposes of both the pay or play rules and premium tax credit eligibility.

Tip: For more information about maximum contributions, see the help glossary.

Employment Status Menus

We changed the name of the Employment Status drop-down menus to Employee Status in two desktop windows: Setup > Employee ACA Settings (Filters), and Forms > 1095-C (Filters). We also changed the selections available in these menus. You can now use the menus to filter the information by Active, Terminated, and Not Employee (Inactive status from Payroll).

Form 1094-C Minimum Essential Coverage Setting

With this release, we fixed the issue where the selection on the Setup > Employer/Benefits window wasn’t updating the actual 1094-C forms. The setting, We provide healthcare benefits providing minimum essential coverage with minimum value, now correctly updates the 1094-C, Part III, Line 23 (ME coverage offered).